SINCE 1974 
IncNow can help you get a New York Foreign Qualification done correctly without the hassle. We handle the entire filing process, from verifying your company name to submitting your Application for Authority to the New York Division of Corporations.
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Registering your business in New York involves a few key steps. IncNow’s Incorporation Specialists can help you through the process and ensure your Foreign Qualification is done properly. Here’s a look at the process:
A Certificate of Good Standing, sometimes called a Certificate of Existence, is an official document from your business’s home state that proves your company is legally formed and compliant. New York requires a copy of this certificate in order to complete a Foreign Qualification.
Note: To be accepted by the state, the Certificate of Good Standing must be dated within 90 days of the date on which you submit your Foreign Qualification.
Before you can register, your company’s legal name must be unique and available for use in New York. If another registered business is already using your name, you will need to operate under an “Assumed Name” (also known as a DBA).
IncNow’s team will conduct a name availability search in New York for you. If your company’s name is taken, we will immediately notify you and assist with registering an Assumed Name.
This is the official form that registers your out-of-state business in New York. It must be filed with the Department of State and requires precise details about your company and its appointed Registered Agent.
The form requires the following details:
You need to pay a filing fee in order to submit the New York Application for Authority. The filing fee in New York is $250 for foreign LLCs and $225 for foreign corporations. State filing fees are included in the price of IncNow’s Foreign Qualification Service.
IncNow’s team prepares and files your company’s Application for Authority in New York. We ensure all of your information is accurate to prevent rejections.
After registering in New York, you will need to keep up with ongoing compliance requirements in the state. The New York Secretary of State will send official notices regarding these requirements to your Registered Agent in New York.
Please Note: IncNow’s service covers the successful initial filing of your foreign qualification. Ongoing compliance management is not included for New York.
If your LLC or corporation was formed in another state, like Delaware, but you are going to be doing business in New York, you will need to properly register your business there first. This process is called Foreign Qualification, and it involves obtaining a Certificate of Good Standing and filing an Application for Authority in New York.
The definition of “doing business” is generally pretty broad. It can also be different in each state. But in general, you will likely need to register your company in New York if you do any of the following:
If you’re not sure whether your company is considered to be doing business in New York, the safest bet is to file a Foreign Qualification. States often charge large penalties and fines if businesses do not properly register themselves.
No, you are not required to have a separate Registered Agent in New York. For foreign LLCs and corporations, the New York Department of State automatically accepts legal notices and official mail on your company’s behalf.
However, you must provide a valid mailing address where the Department of State can forward these important documents to you. This can be your main business address or any other reliable address
All foreign Limited Liability Companies (LLCs) must complete the publication requirements after completing their Foreign Qualification. There are several steps involved in this process, including publishing the Application for Authority in two New York newspapers for six weeks and filing a Certificate of Publication with the New York Department of State.
New York law requires this to officially announce your LLC to the public. Here’s what the process involves:
After the notices have been published, you must get proof and file a Certificate of Publication with the New York Department of State.
The entire publication process must be completed within 120 days of your LLC’s official registration date.
This can be a complicated and expensive process. IncNow’s New York Foreign Qualification service covers the Foreign Qualification filing only and does not assist with the publication requirement. We strongly recommend working with a service in New York that specializes in newspaper publications.
An Assumed Name is like a nickname for your business. It’s a name you use in New York that’s different from your company’s official legal name. This is also commonly known as a “DBA” (short for “Doing Business As”).
The main reason you would need an Assumed Name is if your company’s official name is already taken by another business registered in New York.
Because no two businesses can have the same name, New York would require you to choose a different, “assumed” name to use while operating in the state. Our filing process includes a name search to check if your name is available, and we can help you understand the next steps if it’s already in use.